7 Ways to Build Teams of Great Leaders (When You Feel Like Your Team Is Lacking)

Ever done this: looked at other churches and organizations and thought to yourself “I wish I had their leaders?”

And then you look around your church and think…”But I don’t have leaders like that. And I have no idea how to get a great team to take us into the future.”

If you’ve thought that, you’re not alone. In a connected world, it’s easy to look at churches that have amazing leaders and then focus on the leaders you don’t have.

According to a survey I did of over 1400 senior church leaders, developing teams was their #1 pain point. They just don’t feel like they have enough great people.

Not having enough people and not having the right people also keeps your church from growing. It’s almost impossible to reach more people without the right teams.

This impacts church plants, existing churches, stuck churches and churches in transition alike. Not having enough team or the right team is a significant mission-inhibitor.

I can empathize.

I started ministry by pastoring three very small, declining churches with average attendances of 6, 14 and 23 (not making this up). Needless to say, they weren’t exactly overflowing with leaders. And none of the churches had grown in literally a generation.

I’ve also been in the scramble of a start-up church, launching locations and rapid growth. That’s another kind of pressure entirely, but again, you can easily get to a point where you feel like you don’t have enough leaders and you also need more leaders who can take you to the next level. But you just don’t see any.

While it can feel like all is lost in situations like that, it’s not.

Wherever you find yourself (and I’m guessing most of you lead churches or organizations larger than 6 people), you can find the future from where you are in the present. You have to. It’s the only way forward.

Great leaders don’t randomly assemble.

The reason your people aren’t like the people of the churches you admire is that you haven’t led them there.

Get on your knees, look in the mirror and start leading or find someone who can. When you lead with all diligence, you call something out in people that God planted within them. People who have lived ‘ordinarily’ can begin to live ‘extraordinarily’ under the right leadership.

So how do you do it?

Here are 7 keys.

1. Start Where You Are

As difficult as this may feel, you need to start where you are, not where you want to be.

Starting where you are means starting with who you currently have. I know, that’s difficult.

But too many leaders get lost in a world where they think they can’t do anything with their current situation. They focus on what they can’t control, which is terribly unwise.

Smart leaders focus on what they can control, not on what they can’t.

Want your team to actually crush their goals? Check out my new free training series here!

Building a team starts with who you have, not with who you don’t have. So look around and honestly assess who you have.

Resist the temptation to live in the imaginary land where you have different people, a different church and even a different you.

If you start where you are, you have a much better chance of getting where you want to be.

2. Look for the best leaders you can find   

Believe it or not, you have leaders in your church. Maybe not Fortune 100 leaders or start-up entrepreneurs who are going to light the world on fire. Maybe not (yet) the kind of people that can lead great movements.

But you have leaders. I promise you, you do.

You know how you can tell who the leaders are? They’re leading something. Maybe they’re not leading at your church, but they’re leading somewhere.

They’re running a shift at the local coffee shop…and doing it well.

Maybe there’s a mom in your church who is running the whole neighborhood…the playgroups, organizing the moms and kids and getting play equipment installed at the local playground. She’s definitely a leader.

Or there’s a 21-year-old working a minimum wage job who keeps winning employee of the month at a big box store.

There’s a guy in your church running a small business or a woman who owns a thriving music studio.

Bottom line…look for the people who are leading something—who are leading anything.

How can you tell if they’re leaders? When you look behind them, good people are following.

These are the kinds of people who make things happen in life. And they’re the kind of people who can help make things happen in your church.

You’ve got one or two…engage them.

3.  Look Beyond Your Official Structure

Just a point of clarification: the best leaders you have may not be on your board or on your current team.

So this conversation could be an awkward one. I get that.  One of the realities of small church life and stuck church life is that leaders don’t always end up in positions of leadership.

In smaller or stagnant churches, board positions and volunteer roles often aren’t always filled by people with the gift of leadership.

Often, they’re filled by people who have simply been around a long time, or by someone who didn’t even really want the job…it’s just nobody else stepped up.

Don’t blame them. It’s admirable in one sense that when nobody else wanted to do it, so some good-hearted soul stepped in to fill the void.

But here you are, a decade later and they’re still in the role, unable to handle the future.

You can build some side teams and fill new roles with the leaders you’re finding.

But at some point, you’ll have to have an awkward conversation with your existing leaders about who is best positioned to lead the church moving forward. It can be hard. I actually shot a video in my Breaking 200 Without Breaking You course for church boards to watch where I explain that some of them may need to step aside for the church to thrive in the future (seriously, I did. May as well make me the bad guy who tells them this. And besides, the healthy people will understand exactly what we’re talking about).

You have to build the church of the future in the present, and you do it by finding the best leaders you can find whether they’re officially in leadership or not.

As your church grows and pushes past 500 or 1,000 in attendance (which I know sounds impossible right now…hang on), one of the things that will happen is that leaders will take up positions of leadership.

And when that happens, the church will thrive.

But if you’re not there, start by getting real leaders into as many positions of leadership as possible, even if you need to create some new ones.

4. Resist the Temptation to Buy Leaders

As your church grows, you may have a little money for the first time. The fantasy is that you’ll buy amazing talent from outside your church.

That may be a wise move from time to time, but for the most part, it isn’t.

You will never have enough money to buy a team. Besides, most of your church will always run on volunteers. First, it’s biblical. The job of the staff is to release and empower the gifts of the congregation (volunteers).

And second, no matter how large you may grow, even megachurches have the vast majority of their ministry done by volunteers, not by staff. You will never have enough staff to outperform a highly motivated, gifted core of volunteers.

Occasionally you may be able to hire a great leader from the outside, but 99% of your day to day leadership will come from building leaders on the inside.

And that’s the secret.

Great churches don’t buy great leaders, they build them.

Building leaders will always get you far more results than buying them. First, it scales.

And second, outside people take a long time to learn your DNA—your unique way of doing things. And the failure rate for an outside hire is always greater than for people who were raised up from the inside.

5. Cast a Clear and Compelling Vision

How do you attract the best people you have in your church, especially if you can’t pay them?

First, realize that great leaders aren’t attracted to stagnant, chaotic or dying environments. 

Even if that’s what you have now, you have to show them that’s not what you intend to have in the future.

The journey from where you are to where you will be always starts with vision.

Great leaders love a clear and compelling vision of the future.

If your vision isn’t clear and compelling, your future won’t be either.

6. Embrace Excellence More Than Inclusion

Another awkward reality of small church is that you often have non-leaders leading, non-singers singing, non-musicians playing, non-communicators communicating and so on.

One of the dynamics you have to wrestle down is whether you value inclusion over excellence.

Most small churches choose inclusion, not excellence.

Someone auditions for the music team, but he can’t really play well. What do you do? A lot of leaders flinch. They can’t bear the thought of hurting someone, or of angering their friends, so they cave, even though he’s mediocre. 

I wrote about that in more detail here (see Why “Just Turn Down His Microphone” Is a Really Bad Leadership Strategy).

Theologically, putting people in positions for which they’re not gifted is a denial of the diversity and giftedness of the body of Christ.

God designed some people to sing. Get them singing. He gave others the gift of rhythm. Get them drumming. He gave some the gift of leadership or communication. Get them leading and communicating.

You wouldn’t buy a cell phone designed by non-computer engineers, or bad computer engineers. You’re not going to get your heart operated on by a non-doctor. You want the best.

It’s a mistake to dismiss that as entertainment. It’s called gifting. And the body of Christ works best on gifting.

And the people who want to do what they’re not gifted at? Place them in the area of their gifts. Long term, they’ll be much more fulfilled and will be leading from their strengths, the way God actually designed them.

7. Pray For More Leaders

I don’t say this lightly. Often I get criticized by people for not putting ‘prayer, God and scripture’ into every post. But if I did, every post would sound the same.

I’m trying to point out the non-obvious, not the obvious. And prayer, God, and scripture should be the foundation of all you do as a Christian and as a church.

However, prayer deserves special mention when it comes to building the team that will carry you into the future.

I knew early on in the life of those little churches that if we were going to fully realize our mission, we needed a whole new set of skills and talents. Chief among them—musical talent.

And we didn’t have much.

So we started praying for guitarists and keyboardists and drummers, and amazingly, they started coming.

You may not get pro-musicians right away, but as we grew, we found more and more musically and creatively gifted people in the crowd and we moved them into leadership.

Now, I’m blown away by the talent we have.

Prayer was (and is) an essential ingredient.

Some leaders ignore the practical and focus on the spiritual. Others ignore the spiritual and focus on the practical.

The best leaders ignore neither.

If you don’t have enough leaders or the right leaders, make sure you pray for God to send more.

And then get to work with those you have.

What Do You Struggle With?

What do you struggle with when it comes to building and developing teams.

What’s helped you overcome those barriers?

I’d love to know! Scroll down and leave a comment.

7 Ways to Build Teams of Great Leaders (When You Feel Like Your Team Is Lacking)


  1. Julius on June 30, 2021 at 1:16 am

    Great ideas about team building please cast more

  2. Francois Verschelden on June 25, 2021 at 8:54 am

    I just realized this morning , after reading Carey Nieuwhof post that it became my daily morning devotion. I learned so much from his wisdom. Thank you Carey.

  3. Nate Combs on November 26, 2019 at 2:09 pm

    What would you say about the tension between finding excellence and creating excellence? In America, so many churches can too quickly dismiss someone with gifting/calling out of what I think might be a laziness to do the work of training and empowering as you mentioned.

    For example, I don’t like to buy leaders either (number 4), but I have a high standard of excellence personally and as a professional music writer (number 6). I do not live up to it, and would get kicked out of any great team wanting the highest skill, yet be kept for my ability to play to a song and use my knowledge more than my talent…and always work to get better. With my teams, I’ve learned how to target the heart and do what others have told me makes them feel so included and a part of the family where previous situations made them feel very backup, outside, or not good enough to play on any worship team.

    Some do not start out as the best…or are too good but not consistent or don’t understand playing around a team, but we’ve developed various ways to invest in and give feedback to every person. Some have a range they will play in and probably never grow out of but do it well for what the setting needs, and others light right up and get super good when others previously told them they were never going to make it. All grow in some way, and unity skyrockets.

    Because I come from a church where diversity and racial healing is one of the deepest core values, and we just do our best to create excellence with what we have, our people are now convinced they can play anything, from reggae to rumba to lofi to jazz and more.

    I bet there’s also a misconception out there that point 6 leads to point 4 or one depends on the other. I’d love to see an article explaining buying, creating, fostering, or ignoring excellence! (Oh, and what I explained above is no walk in the park. It takes a ton of hard work and sacrifice from us to get people where we can see them being).

  4. Darnell Cockram on November 26, 2019 at 5:11 am

    I am very concerned about dying churches today. I go to one.
    Losing 88 members over 10 years and very few if any new members. They may join but do not stay.
    I believe that churches have become political rather than doing God’s will for the church. For example, there is no chain of command , no organization chart, there is little or no accountability, it seems that the attitude is us versus them.

    However, I do realize there is always some politics involved in every organization.

    I hope you will cover political systems in churches today and discuss how churches need to be more Christian and are doing God’s will for the church.
    As I read and look at what’s happening in churches, I firmly believe
    A major reinventing of churches needs to occur.

    I receive your emails and agree with them. Great Leadership is
    extremely important today and needed if the church is to survive.

  5. Vince David on November 24, 2019 at 5:28 pm

    Thanks Carey, this helpful and insightful

    • Pastor M.A Tlaka on November 25, 2019 at 6:57 am

      Thanx Pastor for the wonderful message received. God bless you.

    • Jamesy Harimbere on November 25, 2019 at 9:29 am

      Apostle Jamesy,
      Thanks Pastor for your great teaching, it has been so helpefull in the Kingdom.
      Bless you more.

  6. Jenny on November 24, 2019 at 12:02 pm

    Thanks Carey, this is helpful. Some of the things you say remind me of an excellent book called “empowering leadership” by Michael Fletcher. Such a helpful book on this subject.

  7. Imoh Akpan on February 13, 2018 at 10:56 pm

    Excellent read, this is exactly what we need in our church right now. I really need to read more of this. Thanks and be blessed.

  8. Jan on February 6, 2018 at 10:48 am

    One of the best reads in a long time. The sad reality, is that there are people sitting on the wings, waiting, longing, asking, wishing to be used and the elders/leadership/staff won’t give them a chance. Wish all people in leadership would read this and take it to heart for the sake of the church. Thanks Carey!

  9. Olakorode Oluwasegun on January 30, 2018 at 11:52 am

    Thank you

  10. mark kamondi on January 30, 2018 at 8:41 am

    i lead an organization and this is very helpful to me and the people am leading. The same thinking of wanting the betters have been in my mind .Thanks for this.

  11. ricky dyaka on January 30, 2018 at 8:30 am

    Great read! Thank you for sharing nuggets.

  12. Olakorode Oluwasegun on January 30, 2018 at 1:16 am

    You have ignite the passion, this seven keys is really helpful, I believe our youth chapel that I lead will experience breakthrough.

  13. Jaya Abraham on January 29, 2018 at 7:25 pm

    What is doable is what you scribe and that is so good

  14. Gergana Aleksandrova on January 29, 2018 at 6:26 pm

    Thank you so much for this material! While reading I realized how brilliant are my pastors in covering all 7 points listed here and how blessed am I to be a part of a church where leaders actually lead. Having seen the opposite for years too, Excellence over Inclusion is definitely my favourite principle! May God bless you and expand your territories!

  15. Pastor Tammy Hallam on January 29, 2018 at 5:46 pm

    Inclusion instead of excellence…I have watched how that has kept a service from growing since I’ve been at my present church. Unfortunately, I don’t have a say. Thanks Carey for good reminders!

  16. Ross Kaellner on January 29, 2018 at 3:10 pm

    Such a helpful list of practical yet Spirit led directives. Thanks Carey!

  17. Jill bream on January 29, 2018 at 11:32 am

    Thank you Carey ! Totally agree. Love the part in God has gifted each one so they have a “ spot”. As a leader I have found it is easier to pull someone “ in” and when u realize it is not a good fit – harder to get “ them out”… so thank u

  18. Jason Lieberg on January 29, 2018 at 11:22 am

    This is great! Thank you so much 😊

  19. Olly Ryder on January 29, 2018 at 11:05 am

    You’re such a living legend. Thank you for putting out such consistently good and thought provoking content. Keep it up! Bless you. Love. Olly

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